Psycho-educational Assessments

Tests that are commonly used to measure academic performance may include the Wechsler Individual Achievement Test (WIAT), Wechsler Intelligence Scale for Children (WISC), Wechsler Adult Intelligence Scale (WAIS), the Woodcock-Johnson Tests of Achievement, or other specific test of reading, oral reading, math skills, writing and so on. These tests measure the current academic skill level the student is able to demonstrate. Other tests are used as needed, based upon all of the information and data that have been gathered (e.g., BASC-3, Conners 3, BRIEF-2, Vineland-3). These tests might look at things like behaviour, phonological processing, learning and memory, executive functions, attention regulation, sustained attention, vigilance, impulsivity, hyperactivity, social skills, or more specific academic skills.

If there is a separation or divorce between caregivers and the child is under the age of 19, we will require copies of all legal documents related to custody, guardianship, and/or family decision-making prior to beginning the process, as well as consent from both parents via our online consent forms. This helps us to be aware of which caregivers are required by law and the ethics of the profession to consent for their child’s assessment. Unless the legal documents say otherwise, we require both parents to sign the online consent forms for the assessments.

We are able to take clients up to the age of 25. If the client is 19-25 years of age, we require them to sign the releases of information and/or consent forms themselves – parents cannot sign for them.

We understand that you might be hesitant to pull your child out of school for testing appointments, however our team does recommend scheduling morning appointments whenever possible. Alternatively, afternoon appointments work as well, but in these cases we recommend keeping your child home from school the morning of the appointment. This reduces fatigue, which is optimal for testing.

The cost for your assessment will ultimately depend on your clinical circumstances. Our psycho-educational assessments currently start at $3,500, which includes a standardized battery of tests. This cost also includes review of historical information provided, intake assessments, testing and scoring, report writing, review meetings, and final report production.

Occasionally we may identify that additional review of records and/or testing is advisable, based on information at intake or during testing. This would include an additional cost. You will always be notified if we believe additional review or testing is required, and will be presented with the price. We will always seek signed consent before proceeding with the additional review and/or work. Please note: while you are under no obligation to perform additional testing, we may not be able to provide a report unless the full testing is done. This is because results may not be valid without the further testing.

Please note that intake forms that have not yet been signed are subject to change.

We require a 50% deposit to book the intake appointment. This covers the work done before the meeting, and everything up to the debrief session. At the debrief session, the remaining 50% is due, and a receipt is provided. The receipt will say “Psychoeducational Assessment” and note the cost and payment dates. We charge one fee for the assessment and are unable to break it up or describe it in any other way in keeping with ethical guidelines. We will not produce a final report until all fees are paid in full. Please note: if a Third Party agrees to pay for a client’s assessment, we require 100% payment from them before booking the intake appointment.

You will receive three (3) receipts if you are the only person paying for the assessment: one for the first 50% payment, another for the second 50% payment, and a third, detailed receipt listing both payment dates on it. The first and second payment receipts will state an item date, as well as the date of payment. The detailed receipt will state an item date, the first payment date, and the second payment date. The item date refers to the date that the psycho-educational assessment purchase is added to the client’s profile. The item date will match that of the first payment date. We are unable to adjust any of these dates for insurance or other purposes. Additionally, all three receipts will be listed under the client’s name (if the client is under 19, it will be the child’s name). We are unable to adjust the name of the client on the receipts.

Fees for a psychological assessment are not covered by the Medical Services Plan of B.C. You will receive a receipt after full payment of the assessment and all appointments have been completed. If you have extended health benefits that cover psychological assessments, you may be able to submit for reimbursement of the fees to the extent that your plan covers. It is your responsibility to inquire about this with your benefits provider. We are unable to advise you of your coverage, we cannot direct bill your provider, and we are not liable if coverage is refused. If you’re relying on insurance coverage, please contact your insurance company prior to engaging in working with us if you have any questions about your coverage.

Please attempt to submit your claim to your insurance provider before asking our team for modifications to your receipt(s). We are unable to adjust item/payment dates or client names on the receipts, so we recommend submitting the claim before asking for adjustments. If the claim is denied, please ask for an explanation of why the claim was denied from your provider and contact our team with this reasoning. We will try our best to assist you while keeping with ethical guidelines; however, we are not liable if coverage is refused.